Registration

Groups visiting the Museum for programs are advised to give at least two weeks advance notice. Please call the group reservation coordinator at (269) 373-7965 or 800-772-3370 to arrange your visit, or e-mail her at ebarker@kvcc.edu

Please be prepared to provide her with the following basic information:

• contact name, phone number and/or e-mail
• name of your school/organization, and mailing address
• names of all teachers (for schools) who will accompany the group
• desired program, date and time (1st, 2nd, and 3rd choices)
• grade level (for schools), or ages of children for other group activities
• approximate number of children and adults visiting
• arrival and departure times

Other information may be required, depending upon the program requested.

You will receive confirmation of your visit by mail.

Chaperones

In addition to the classroom teachers, one adult chaperone is required for every six students to help us keep the Museum a safe and pleasant place. For Challenger missions, one teacher and one chaperone are required.

Billing for Fee-Based Programs:

Schools and other groups

Billing can be deferred until after your visit, except where noted. Please indicate where and to whom to send the invoice when making your reservations.

Scouts and Home Schoolers

Non-refundable prepayment is required.

Junior Missions

$80 non-refundable deposit is required

Cancellations and Late Arrivals

If you must cancel a reservation for a planetarium show or a Challenger Learning Center mission, please send a written note at least three weeks in advance. You may use conventional mail; e-mail to ebarker@kvcc.edu or FAX, attention Elizabeth Barker at (269) 373-7997. When weather conditions require school cancellations, we will attempt to reschedule your visit.

If your school/group arrives more than 10 minutes after the scheduled start of your planetarium program, the Museum reserves the right to substitute a shorter show if time allows, and/or will attempt to fit your group into the next scheduled show.

Cancellation Fees

If you cancel a confirmed mission or planetarium show with less than three weeks written notice, your school/group will be billed a late cancellation fee of $100 per mission and/or $45 per planetarium show. This fee will not be charged if your school or the Museum is closed due to inclement weather. Schools will not be able to book further programs until the late fee is paid.